“Quote me for 80 people, Saturday the 14th”, sorted before the bride’s mother phones again.
Caterers, party hire and event companies quote menus, equipment and staff against a date. Stubie prices it, checks the date, and chases the deposit that holds it.
See it on your own enquiriesWhy caterers lose dates
Enquiries peak when you're on site
Saturday's event brings Monday's enquiries, and they arrive while you're plating for the next one. Slow replies lose dates.
Per-head, per-item, per-day
Menus per head, hire per item per day, staff per hour, delivery per km. Four pricing rules on one quote, and at 21:00 it's easy to drop one.
Asking for the deposit feels awkward
The date isn't held until money lands, but chasing a deposit for someone's wedding feels grubby. So it slips, and doubles get booked.
Priced per head, with the date held by the deposit
An enquiry with a date gets priced off your menu and hire list (per head, per item, per day) and lands in your queue. The quote carries a valid-until date and a deposit line, and the polite chasing that holds the booking happens without you typing a word.
- Per-head menus, per-day hire and staffing rates from one price list
- Deposit rule per event type: the date holds only once it reflects
- Guest-count changes update the same quote link, so there is never a v2
Try it with catering & events prices
Run an enquiry through the live demo, from the message to the payment landing.
Open the live demoPayFast, Sage & Bob Go
Card payments, invoices in your books and courier rates, around the same desk.
See the integrationsWhat slow quotes cost you
Hours writing and chasing, plus the jobs that went to whoever replied first.
Run the calculatorQuestions from caterers
Guest counts change three times before the event. What happens to the quote?
You adjust the count and the same quote link updates: per-head lines reprice, the deposit recalculates, and the customer sees one current version instead of three PDFs.
Can it tell a customer the date is already taken?
Stubie won't double-book you silently. If a confirmed order already holds that date, the enquiry lands in your queue flagged, so you decide whether to decline, offer another date, or take both.
Weddings need a gentler tone than corporate jobs. Can the chasing adapt?
The reminder wording is yours, and you can pause chasing on any order. Most caterers run a soft template for private events and a firmer one for corporates.